Contacts

The Organising team is here to help you with any queries you may have. Please see below for full contact details for the IR B2B Team.

If you are exhibiting with us for the first time or have any queries, please do not hesitate to contact the relevant members of the team. We are readily available to assist you with your preparations for IR B2B 2026.

If your enquiry is about your stand size, location, cost or insurance – This email address is being protected from spambots. You need JavaScript enabled to view it..

For opportunities to promote your presence at the show to your own customers or to show visitors – This email address is being protected from spambots. You need JavaScript enabled to view it..

For anything else detailed in this Manual, the Operations Team or the specified contractor will be pleased to help.

Role	Name	Email
Portfolio Director	Stuart Barker	This email address is being protected from spambots. You need JavaScript enabled to view it.
Conference Producer	Amber Anderson	This email address is being protected from spambots. You need JavaScript enabled to view it.
Marketing Manager	Rosie Moore	This email address is being protected from spambots. You need JavaScript enabled to view it.
Operations Executive	Carys Evans	This email address is being protected from spambots. You need JavaScript enabled to view it.
Customer Success	Tyanna Bibb	This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Health & Safety

It is compulsory that all stands complete the Health & Safety declaration. 

As an exhibitor, you have a legal and moral duty of care for the safety of anyone who may be affected by your activities. You are ultimately responsible for all aspects of safety on your stand during the build-up, open period and breakdown of the show.

IR B2B adheres to the e-guide, the UK’s guide to minimum safety standards. Please ensure you've read and understood this document before completing your Health & Safety declaration.

 

Services & Suppliers

Service	Supplier	Contact Information
Accommodation	Event Beds	Liam Thornton - This email address is being protected from spambots. You need JavaScript enabled to view it.
Audio Visual	Sterling	Georgia Barker - This email address is being protected from spambots. You need JavaScript enabled to view it.
Catering	Victoria Warehouse	Jade Straiton - This email address is being protected from spambots. You need JavaScript enabled to view it.
Cleaning	Victoria Warehouse	Jade Straiton - This email address is being protected from spambots. You need JavaScript enabled to view it.
Deliveries	GES	Lester Henderson- This email address is being protected from spambots. You need JavaScript enabled to view it.
Electrics	GES	This email address is being protected from spambots. You need JavaScript enabled to view it.
Furniture	GES	This email address is being protected from spambots. You need JavaScript enabled to view it.
Graphics	GES	Jamie Pearson - This email address is being protected from spambots. You need JavaScript enabled to view it.
Internet	Victoria Warehouse	Jade Straiton - This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Show Information

Accommodation

Our official Accommodation Partner, EventBeds™ by NuBreed Hotels, has secured exclusive discounts for you at carefully selected local hotels. With demand increasing, we recommend securing your room/s promptly to avoid missing out.

As IR B2B takes place over two days we recommend you book hotel accommodation. Book and save up to 30% using their trusted widget here to book your stay.

Audio Visual

Sterling have been appointed as the official AV supplier for IR B2B 2026.

Please email This email address is being protected from spambots. You need JavaScript enabled to view it.if you would like to order any additional AV for your stand with the attached order form completed.

Please note that all orders must be placed by 21 April 2026. Order after this date will incur a 20% surcharge and potentially additional delivery fees. There will not be an opportunity to order AV onsite. 

Catering

To order any additional catering to your stand, please email This email address is being protected from spambots. You need JavaScript enabled to view it.. Please include your stand number, order requirements, quantities and the time you wish for your catering to be served.

All orders must be placed by Wednesday 22 April. 

Children

Children under 16 are strictly forbidden to be in the halls during the build-up and breakdown. There are no exceptions to this rule.

Admission during show open is for individuals aged 16 and over only.

Damage & Loss

Neither the Organisers or the venue accepts any responsibility for damage or loss of any properties introduced by the exhibitors and/ or their agents. Exhibitors are especially warned that the exhibits are the sole responsibility of the exhibitor to whom they belong.

Exhibitors should arrange their own insurance against all risks. The strongest possible precautions against pilferage should be taken at all times.

Please do not fix, screw or drill into the venue’s existing walls or floors. If attaching to the venue walls, please use white tac only. Charges will apply to any associated damages, as well as paint spillage and failure to remove large items of rubbish.

Backwalls provided by the Organisers are also reminded they will be charged for any damages to their stand through inappropriate fixings, painted panels etc.

Data Protection

If using the Smart Scan tool to scan visitors’ badges and collect their personal data (as they disclose and consent to when registering) the exhibitor becomes the Data Controller and is then responsible for the safe and legal use and storage of personal data.

Visitors can – and may – ask to see your data protection policy. Visitors are also within their rights to decline to have their badge scanned by any exhibitor. Further information regarding data protection can be found on the Information Commissioners’ Office website https://ico.org.uk/

Deliveries 

We recommend GES Logistics to courier and store items prior to the event and bring to site. GES can provide the below services:

• Specialist customs clearance services for international exhibitors
• Safe warehouse storage for consignments both before and after the event, they can also store between events
• A courier receiving service for consignments sent by other couriers to show site
• Delivery for consignments to and from the venue
• Unloading/reloading and positioning by forklift or crane on stand
• Empty case storage for the duration of the show
• Door to door services from your location to advance warehouse or direct to show site and return shipping after the event or onwards shipping to your next event.

 

How to order:

Please click here to complete the online order form.

For more information or any further enquiries, please use the following contact details:

T: +44 (0) 121 782 4433
E: This email address is being protected from spambots. You need JavaScript enabled to view it.

Book by Tuesday 21 April for an early bird price.

 

Sending via Independent Couriers

Please be aware when sending items via an independent courier that:

• A signature will be required for delivery, so a member of your staff must be present to do this (to ensure items are not lost or stolen).
• Couriers must deliver between 07:30 and 08:00 on Wednesday 29 April.
• Couriers must collect between 15:00 and 15:30 on Thursday 30 April.

All deliveries must be labelled clearly as follows and exhibitors available to sign for the delivery (unfortunately we do not have space in the organisers office to keep deliveries):

Event Name – IR B2B 2026
Exhibiting Company Name
Exhibitor Contact Name & Mobile Number
Stand Number

Victoria Warehouse
Trafford Whard Road
Manchester
M17 1AB

Please ensure that your boxes are labelled clearly.

 

Exhibitors Delivering Items to the Stands

Vehicles will be directed to the relevant goods entrance for unloading. Once unloaded, vehicles should be taken off site.

All materials brought into the halls must be removed by the owners by 15:30 on Thursday 30 April.

If you are expecting any deliveries onsite, please make the Operations Team (This email address is being protected from spambots. You need JavaScript enabled to view it.) aware. The team will collate a list of exhibitors expected deliveries to support them if any delays/ issues incur. Please note, however, that the Operations Team is not responsible for any loss or delays of deliveries.

Electrics

All stands come with 1x 500w power socket as part of the stand.

If you are bringing anything that requires additional power or have additional power requirements, please contact the This email address is being protected from spambots. You need JavaScript enabled to view it..

Please note that the delivery, setting up, plugging in, interconnecting of all exhibitors electrical equipment, computers, audio-visual devices and other equipment booked through GES must be done by GES staff, exhibitors are not permitted to complete any of this themselves. 

Exhibitor Badges

All staff members attending IR B2B 2026 will need an exhibitor badge to enter the exhibition and gain access to the Event App. 

You should have already received log in details for the Live Buzz Exhibitor Hub where you can register the passes included in your package.

If you haven't yet received your log in information please contact the This email address is being protected from spambots. You need JavaScript enabled to view it.

Furniture

Each stand comes with 1x table and 2x chairs.

Should you wish to change or add any furniture, please follow the link Expresso, or contact GES via the Services & Suppliers section.

Insurance

You are reminded that in accordance with your contract terms & conditions you must take out adequate exhibition insurance cover. Please read your exhibition stand Terms and Conditions sent out with your stand contract. Public Liability should be a minimum of £2m for exhibitors and contractors. 

You have the option to be included under Clarion's Exhibitor Protection Scheme or you can arrange your own suitable cover.

Whilst we take every precaution, we are not responsible for damage or loss to stand fittings and exhibits and cannot accept any responsibility for damage or loss of any properties introduced by the exhibitors and/ or their agents/ contractors. We advise you take out adequate insurance to cover your property.

Cancellation & Abandonment insurance to cover your costs and expenses is also highly advisable should you not be able to attend due to adverse weather for example. This is a specialist form of insurance normally only found on a separate Exhibition Policy.

Please note that currently insurance against cancellation due to COVID-19 or COVID-19 measures is not usually included in insurance policies – make sure you check your policy carefully and discuss any queries with your broker.

Internet & Wi-Fi

There is free Wi-Fi within the venue.

Lifting, Handling & Storage

GES are the preferred Logistics Partner of IR B2B 2026.

If you have a large delivery, you will have to contact the event Logistic Partner for any package handling and storage fees.

You are advised to look carefully at the package handling and storage fee to assess how to deliver your items (one heavier box or lots of smaller ones).

Please click here for further information and instructions.

Operations Team

The Operations Team will be able to assist with any operational questions you may have as you prepare for the show.

You can contact them at This email address is being protected from spambots. You need JavaScript enabled to view it.

Onsite the team will be based in the Organiser’s Office which is in the Charter Hall Foyer.

Rigging

There is no rigging permitted at IR B2B 2026.

Signage

GES is the official graphics supplier. Artwork for your backwall must be submitted by Frday 17 April 2026 to This email address is being protected from spambots. You need JavaScript enabled to view it..

The required specifications are below:

• 1984mm (w) x 2474mm (h)
• 30mm bleed
• Supply at 25% size
• All text and logos must be embedded into final positions

For further information on what needs to be submitted, please click here.

Should you require any additional graphics please contact our official graphics supplier GES via the details on the Services & Suppliers section.

 

Show Rules & Regulations

Please read the information below to ensure you adhere to the rules & regulations.

Code of practice:

Please ensure that your stand is manned at all times during the show-open period and that all exhibits remain displayed during the show-open hours.

In order that no discourtesy is shown to last minute visitors to the event, we ask that no dismantling of any displays or exhibits commence before the show closes or until all visitors have left the building on at 15:00 on Thursday 30 April.

Furthermore, for security reasons we would urge exhibitors to ensure that their stand is manned at all times during build-up and break-down. At every exhibition there is a risk of theft, and whilst we will take all responsible precautions to reduce this risk, you can also help to minimise these risks to both yourself and others by remaining vigilant and not leaving any items unattended.

Products of companies not exhibiting at the show cannot be used on stands for display purposes without written permission of the Organiser.

Under no circumstances can any part of your stand, furniture or exhibits project beyond the boundary of your stand. Any exhibitor who has too much stock to fit within their stand should contact the official freight contractor to arrange storage.

Distribution of promotional material:
All business including the dispensing of literature and promotional material must be conducted from your stand. You are forbidden to hand out leaflets in or around the venue. No material must be attached to the structure of the building.

If you or any of your staff are seen to be in breach of any of the show rules, we as Organisers have the right to issue warnings or even remove you from the event.

Waste

Anything that would not normally go in a black refuse bag is classed as ‘unreasonable waste’ and will need to be removed from site by yourself, or you’ll need to make arrangements with the venue cleaners to remove it.

All of your own waste must be removed from your stand before you leave the site.

Any items left behind intentionally or unintentionally will be treated as waste and disposed of at the end of the tenancy – the cost for removal will be passed on to the exhibitor.

Sustainability

IR B2B is committed to delivering a sustainable event and we encourage our exhibitors and contractors to make sustainability a key consideration. So, whether you are a fully-fledged sustainability champion or are new to the topic, we have collated some useful points and actions that will allow you to succeed in planning towards a more sustainable event at IR B2B 2026.

Please see here for Clarion’s Exhibitor Sustainability Guide.

Printed Material and Collateral:

• Are there more sustainable options available?
• Research the materials you are going to use on your stand – can they be safely and effectively used again?
• Reduce your printed literature by switching to digital options e.g., in-stand displays that can be easily cleaned and/ or handouts made available by USB or email.
• Minimise the amount of printed material distributed and reuse excess marketing material after the event e.g. don’t put a date on printed items so they can be used the following year.
• Take home what you don’t use!
• Consider using local suppliers – this supports local businesses and reduces your carbon footprint.
• Use paper packaging rather than plastic.
• Use recycled paper wherever possible or FSC certified paper.

Catering:

• Use reusable cups and glasses.
• Use paper packaging wherever possible.
• How are you going to manage your staff catering onsite – where and what is available?
• How many plastic containers can you “save”?

Energy and Resources Consumption:

• How many devices you are powering on your stand – are they all necessary?
• Minimise the use of water wherever possible.

Transport:

• Encourage all stakeholders to use public transport rather than taxis.
• Encourage car-sharing by setting up a car share scheme; report how many miles and how many journeys saved – can you incentivise this?
• Team up with a carbon offsetting company and devise a mechanism for your all your stakeholders to get involved with carbon offsetting – there are lots of different companies including a UN programme.
  https://offset.climateneutralnow.org/registerresult/2

Waste:

• Minimise your waste.
• Plan what can be recycled – how, when and where?
• Utilise recycling bins that are available appropriately.

Suppliers:

• We encourage exhibitors to use and contract IR B2B recommended suppliers. Working with companies that are already collaborating with the event/ business can reduce your environmental impact because you will benefit from shared transport/ labour.

 

Task List

The tables below shows a number of tasks. Please ensure you complete the compulsory section at your earliest opportunity. 

The optional services can be completed if/ when you require them, however, please make a note of the deadline dates as late or on-site orders will incur surcharges. 

Compulsory Tasks

Task	Deadline
Health and Safety Declaration	Friday 3 April 2026
Register Exhibitor Badges	Tuesday 14 April 2026
Send your Logo (png. and eps.) format and company profile (200-300 words) to the This email address is being protected from spambots. You need JavaScript enabled to view it.	ASAP

Optional Tasks

Task	Deadline
Accommodation	ASAP
Audio Visual	Tuesday 21 April 2026
Furniture	Tuesday 21 April 2026
Graphics (submit your artwork)	Friday 17 April 2026
Internet	Tuesday 14 April 2026
Marketing Activity - Invite your network and promote your participation (contact the This email address is being protected from spambots. You need JavaScript enabled to view it. for assets)	ASAP
Stand Catering	Wednesday 22 April 2026
Shipping	Tuesday 21 April 2026

Timetable

Move-in

Wednesday 29^th April from 07:30 – 08:00

Move-in reminders

• All stands must be completed within your scheduled time.

Show Open

Anyone wishing to access the venue during the times below MUST be registered for the event.

Date	Show Open Times	Exhibitor Access
Wednesday 29 April	09:00 – 17:30	07:30 – 08:00
Thursday 30 April	09:00 – 15:00	07:30 – 08:00

Move-out

Date	Access Time	Stand type
Thursday 30 April	15:00 – 15:30	Table Top

Move-out Reminders 

• Stands must be manned until 15:00 on Thursday 30 April. Removal of material and equipment cannot begin before this time.
• No trollies or large packing materials will be allowed on the show floor until the hall is clear of visitors
• Contact the This email address is being protected from spambots. You need JavaScript enabled to view it. for any queries on the move-out timings.

THE VENUE MUST BE CLEARED OF ALL EXHIBITOR WASTE MATERIALS, BY 15:30 ON THURSDAY 30 APRIL.

EXHIBITORS WILL BE CHARGED FOR ANY MATERIALS LEFT.

There are strictly no children under the age of 16 to be onsite.

 

Your Stand Package

What is included in your stand?

Your stand will be built before you arrive onsite. 

This will include:

• 1x table
• 2x chairs
• Electrics (1x 500w socket)
• 2m (w) x 2m (h) backwall supplied through GES with graphic

You must submit the design for you backwall graphic to GES by Friday 17 April 2026.

 

Venue & Access

Cleaning

Basic stand cleaning is included as part of your stand package - this is essentially a vacuum and waste removal, including overnight cleaning.

If you would like to book any extra cleaning services for your stand, please contact the venue.

First Aid

For first aid assistance please notify The Operations Team, who will work alongside the venue to provide the support required.

Lost Property

Lost property enquiries should be directed to the Organiser's Office.

Smoking

Smoking is not permitted anywhere within the venue.

Should you wish to smoke, there is a dedicated area outside the Charter Foyer.

Travel

Please click here to view the venues travel advice

Venue Emergency Procedures

General emergency policies and procedures have been established to ensure the Victoria Warehouse; its personnel, guests, clients, and related service industries are working in a safe environment. For further details regarding emergency procedures, please contact the This email address is being protected from spambots. You need JavaScript enabled to view it..